Each row of the new Timesheet screen can be used to record time for a particular combination of Customers, Projects and Service Items
To create a new Timesheet:
Click> > .
You can enter the type of
Service Item which can be related
to meetings, data entry, documentation etc.
Time for a particular day can be entered in the textbox in
decimal notation (e.g., 5.5, meaning 5 and one half hours) or in
colon notation (e.g., 5:30, meaning 5 hours and 30 minutes).
Details for the time worked can be entered by clicking on the
Both by the
OfficeClip Timesheet remembers the Customers, Projects and Service Items from the last timesheet that you filled in. This saves some time when you work on multiple projects for more than one period. Any row that is kept empty will not be remembered in the timesheet for the next period.
Comments can be entered for the
entire timesheet by typing them in the Comment textbox below the
time entry grid. These comments are saved with the entire timesheet
rather than the individual time entries.
Use the Comment field to notify the supervisor of certain things that pertain to the entire timesheet. For example, you may want to notify the supervisor as to why you could not submit a timesheet on time, or comment on time adjustments.
A history of all the comments are kept and shown with the timesheet. These are preserved for audit purposes.
To add Attachments click the icon.
You can drag and drop a file from your windows explorer application or you can click thebutton and choose the file from the desired location.
Remember to double-check your comments before submitting the timesheet. Once submitted, the comments cannot be removed from the history.
Finally, the user can save the timesheet by clicking on thebutton, cancel the entry by clicking on the button, or select one of the submission buttons.
If the manual workflow is set for the employee (which is the
default), an approver can be selected from the
Route To drop-down box and the timesheet can be
sent by clicking on the
button. On the other hand, if automated routing is set by the
approver, the employee cannot select the approver; clicking on the
button automatically routes
the timesheet to the approver.
As soon as a timesheet is submitted, it appears in the
Pending state on the Employee's
Outbox. Employee will not be able to do further editing on the
timesheet. The same timesheet also appears in the supervisor's
Inbox with the
allowing approval or rejection of the timesheet. When the
supervisor selects a timesheet and clicks , the timesheet is removed from the
supervisor's Inbox and appears in the user's Inbox with